Interlibrary Loan

Through ILL you can use your DeKalb Coun­ty Pub­lic Library (DCPL) card to request items that DCPL does not own, such as books, arti­cles or micro­film, from oth­er library systems

Items owned by DeKalb Coun­ty Pub­lic Library, audio­vi­su­al mate­ri­als, books pub­lished with­in the cur­rent cal­en­dar year or in high demand and Ref­er­ence books are not eli­gi­ble for ILL.

To request an item through ILL, vis­it your local library branch to fill out an Inter­li­brary Loan Request Form in per­son, or make your request online. You may also print the request form and fill it out before you come to the library branch. You must have a cur­rent, unblocked DeKalb Coun­ty Pub­lic Library card.

ILL Fines and Fees

  • $3.00 per item plus any addi­tion­al charges imposed by the lend­ing library, due upon pick­up of the item. The ILL fee helps cov­er costs incurred in search­ing, order­ing, and return­ing ILL materials.
  • $1.00 per day over­due fine
  • Sev­en weeks after an ILL book becomes over­due, a $100.00 fee is added to the bor­row­er’s account. The fee will remain or be adust­ed based on the lend­ing library’s charge for lost or dam­aged materials.

The Library’s pol­i­cy on Inter­li­brary Loan is available.

Fre­quent­ly Asked Ques­tions about Inter­li­brary Loan

What is Inter­li­brary Loan (ILL)?

ILL is a ser­vice that allows you to use your DeKalb Coun­ty Pub­lic Library (DCPL) card to request items that DCPL does not own, such as books, arti­cles or micro­film, from oth­er library systems.

How do I request mate­ri­als through the ILL Department?

Requests may be made two ways:

  • Online, using the elec­tron­ic form
  • In per­son at a branch, using the paper form

Is there a lim­it to the num­ber of requests I can make?

You may have up to three active requests in process at the same time. This includes requests already sub­mit­ted for items not yet received. Requests are con­sid­ered active until items are returned to the library and checked in.

May I com­bine my requests on one form?

No. Com­plete a sep­a­rate request for each book, micro­film series, or arti­cle* you are requesting.

*Please note that entire issues of peri­od­i­cals or bound vol­umes of peri­od­i­cals may not be bor­rowed. Also, copy­right guide­lines restrict us from request­ing more than one arti­cle from any sin­gle issue of a peri­od­i­cal. If you need mul­ti­ple arti­cles from the same issue, micro­film may be a bet­ter option.

How soon will my request arrive?

Allow at least two weeks. Arrival times vary and depend on the avail­abil­i­ty of the item and the time it takes the U.S. mail to deliv­er it. Some requests may take four to six weeks to arrive.

How will I know when my book or arti­cle is available?

The library branch you des­ig­nate as your pick­up loca­tion will noti­fy you by tele­phone or email when your book or arti­cle is avail­able. If you do not pro­vide a local tele­phone num­ber on the ILL request, you will receive all noti­fi­ca­tions by email.

How much does this ser­vice cost?

There is a $3.00 fee for each ILL request filled by a lend­ing library. If a request can­not be filled, no fees will be assessed. If a loan can­not be com­plet­ed through a library with­in the DeKalb Coun­ty Pub­lic Library’s (DCPL) shar­ing net­works, addi­tion­al fees may be required. Depend­ing on the lend­ing library, addi­tion­al fees may range from $10-$25. You will be con­tact­ed if a lender will charge more than you indi­cate you are will­ing to pay. All fees are due at the time of pickup.*

*Please remem­ber that you are respon­si­ble for pay­ing the ILL fee even if you do not pick up the item.

How long may I keep ILL materials?

The length of time varies. Each indi­vid­ual lend­ing library or insti­tu­tion deter­mines the loan period.

Can I renew ILL materials?

In most cas­es you will be able to renew your ILL mate­ri­als. (If the lend­ing library does not grant renew­al requests, this will be indi­cat­ed on the ILL book band includ­ed with your item.) To request a renew­al, please con­tact your local branch or the ILL Depart­ment at the Decatur Library at least five days before the book is due. ILL renewals may not be made through Tele­circ or by using My Account on the library website.

It may take up to two busi­ness days before a lend­ing library responds to a renew­al request. Renewals are not guaranteed.

What are the over­due charges for an ILL?

The over­due fines for ILL mate­ri­als are $1.00 per day, per item.

May I return an ILL in the bookdrop?

No, ILL returns may not be placed in the book­drop. Items must be returned in per­son to the Cir­cu­la­tion Desk at any DeKalb Coun­ty Pub­lic Library branch.

What if I lose or dam­age ILL materials?

You will be billed for lost and dam­aged mate­ri­als at replace­ment costs estab­lished by the lend­ing library. Sev­en weeks after an ILL book becomes over­due, a $100.00 fee is added to the bor­row­er’s account. The fee will remain or be adjust­ed based on the lend­ing library’s charge for lost or dam­aged materials.

Are there cer­tain items I can­not request through ILL?

The ILL Depart­ment is not able to bor­row cer­tain types of items. You can­not request the following:*

  • Books pub­lished dur­ing the cur­rent cal­en­dar year
  • Audio­vi­su­al mate­ri­als (for exam­ple, DVDs and audiobooks)
  • Mate­ri­als only avail­able from libraries out­side the U.S.
  • Entire issues of peri­od­i­cals (or bound vol­umes of periodicals)
  • Unpub­lished works, such as con­fer­ence papers (with the excep­tion of ERIC documents)
  • More than one arti­cle from any sin­gle issue of a peri­od­i­cal. (If you need mul­ti­ple arti­cles from the same issue, micro­film may be a bet­ter option.)

*Please keep in mind that libraries only lend their cir­cu­lat­ing mate­ri­als through ILL. High demand books, ref­er­ence mate­ri­als, uni­ver­si­ty course reserves, and geneal­o­gy or spe­cial col­lec­tions mate­ri­als gen­er­al­ly can­not be bor­rowed. We can request pho­to­copies of excerpts from these types of mate­ri­als (for exam­ple, an ency­clo­pe­dia entry, a book chap­ter, or infor­ma­tion regard­ing a spe­cif­ic per­son from a geneal­o­gy book).

Do I have to return arti­cles or pho­to­copies that I receive through ILL?

No. All pho­to­copied mate­ri­als are yours to keep, but please remem­ber to keep copy­right restric­tions in mind. All pho­to­copied mate­ri­als received through ILL may only be used for pri­vate study, schol­ar­ship, or research.

How do I can­cel an ILL request?

Con­tact your local branch or the ILL Depart­ment at the Decatur Library. Once the mate­r­i­al is en route from the lend­ing library to fill your request, you are respon­si­ble for the ILL fee to cov­er return ship­ping fees.

Have addi­tion­al questions?

Email the ILL Depart­ment at ill@​dekalblibrary.​org.

ILL Online Request

Please spec­i­fy type of ILL request: